Template for Janitor IICA

 

Independent Contractor Agreement

1.  Independent Contractor Agreement.  This agreement is for contract janitorial services between the Cumberland Presbyterian Church, Burns Flat, Oklahoma (hereafter referred to as church)   and                                                                                                                                (hereafter referred to as contractor).  This is not an employment contract.

 

2.  Scope and services contracted.  The following services are required weekly within the recurring windows provided.  The church will provide the contractor access to the building during these periods.  The contractor will clean to the church’s satisfaction the following areas of the church each week during the windows provided.

 

Sunday 8:00 pm to Wednesday 8:00 am

Sanctuary (pick up, straighten pew supplies, vacuum pews and floors)

Offices (pick up, dust, vacuum)

Empty all trash containers in church

Entry way and main hallway (sweep, mop, vacuum)

Bathrooms (clean all, replace tissue and towels)

 

Wednesday 9:00 pm to Sunday 6:00 am

Kitchen (clean all external surfaces on counters, floors, and appliances; inside of microwave and ovens)

Sanctuary (pick up, straighten pew supplies, vacuum pews and floors)

Empty all trash containers in church

Entry way and main hallway (sweep, mop, vacuum)

Classrooms (pick up, vacuum)

Disinfect all door handles

Bathrooms (clean all, replace tissue and towels)

 

The contractor defines the manner and means of cleaning within the windows provided.  The contractor should note scheduled church events so as not to conflict with these events.  Schedules are available from the church.  From time to time, the contractor will be required to work around short notice events (e.g. funerals).

The contractor is not required to be bonded, but must carry medical insurance on all contractor employees.  The contractor will submit to the church a list of all employees that may be used in the performance of this contract.

The contractor may use church supplies such as vacuum cleaners, brooms and mops, and other non-consumables provided they are cleaned and returned ready for use in their assigned location.  The church will provide supplies to be used by the congregation (e.g. toilet tissue, paper towels, hand sanitizer, etc.). The contractor will provide all consumable cleaning supplies (e.g. rags, cleaners, disinfectants, etc.)

 

 

3.  Consideration and payment.  The church will pay the contractor $                                                         each month for the services listed above.

The contractor will invoice the church on the last day of the month for the month’s contract service just completed.  The church will remit payment within 15 days of receiving the invoice and certifying satisfactory performance.

 

 

4.  Effective dates of performance.  This contract is effective                                                         2011 and is for a period of                                  months unless otherwise terminated.

 

 

5.  Changes and termination.  Either party may terminate this contract at any time for cause.  Liquidated damages for such termination are limited to the part of the contract performed up to the termination date plus one month’s contractor fee.

Either party may terminate this contract with a 30-day written notice.  Such notice must be delivered by service to:  Cumberland Presbyterian Church, Box 8, Burns Flat, Oklahoma 73624 or in person to the church’s designated representative.

Any changes to this contract must be in writing and signed by both parties to be effective.

6.  Complete Agreement.   This is a basic contract between the church and the independent contractor.  It is written and intended to be executed as a complete contract.  No single part constitutes a contract within itself.

 

 

For the church:                                                                                  For the contractor:

Template for Pastor Independent Contractor Agreement

 Independent Contractor Agreement

1.  Independent Contractor Agreement.  This agreement is for contract pastoral services between the Cumberland Presbyterian Church, Burns Flat, Oklahoma (hereafter referred to as church)  and                                                                                                                                 (hereafter referred to as contractor).  This is not an employment contract and thereby does not require standard employee benefits.  The church may conduct recurring background checks on the contractor at the church’s expense.

2.  Scope and services contracted.  Contractor will provide general pastoral services to include preaching, teaching, counseling, planning, moderating the session, and other such duties as typically are included in pastoring a congregation.  The contractor is permitted and expected to participate in the connectional duties of the Cumberland Presbyterian Church and local church bodies of other denominations to the extent possible.  Such duties include participating in Presbyterial meetings, serving on various boards and agencies within the denomination, working in and with the Ministerial Alliance, and other such connectional meetings and duties as may from time to time be appropriate.

The contractor will provide                           Sunday services and be present for                          Wednesday gatherings/services/classes.  The church is responsible for filling the pulpit or assuming other duties for Sundays and Wednesdays other than those contracted. The contractor will be available for planning, meeting, counseling, teaching, community outreach, and other activities normally associated with a pastor for                    hours each year.

The contractor will perform pastoral duties in a manner and by the means as contractor determines best with the concurrence of the church.

3.  Consideration and payment.  The church will pay the contractor a fee of $                                        each month for the services listed above.  Ministry expenses belong solely to the contractor unless he is sent out of the local area or incurs expense beyond the customary and usual range.  In those cases, the directing party is responsible for expense.  That may or may not be the church.  The church will provide consideration for pulpit supplies on Sundays for which the contractor is not scheduled.

Absent termination, the church will remit the monthly payment no later than the 4^th Sunday of each month. 

4.  Effective dates of performance.  This contract is effective                                                           and is for a period of                    months unless otherwise terminated. 

5.  Changes and termination.  Either party may terminate this contract at any time for cause.  Liquidated damages for such termination are limited to the full month of contract performance in which the termination date was effective plus one month’s contractor fee.

Either party may terminate this contract with a 30-day written notice.  Such notice must be delivered by service to:  Cumberland Presbyterian Church, Box 8, Burns Flat, Oklahoma 73624 or in person to the church’s designated representative or in person to the contractor.

Any changes to this contract must be in writing and signed by both parties to be effective.

6.  Complete Agreement.   This is a basic contract between the church and the independent contractor.  It is written and intended to be executed as a complete agreement.  No single part constitutes a contract within itself.

 

 

For the church:                                                                                  For the contractor:

 

Budgeting References

 

Budget Authority

Priority-Based Budgeting

Turnover Background Documents

 

Plan of Action and Milestones (POA&M) for Pastor Turnover

Tom’s Synopsis for Who We Are

 Turnover List (One of Many)

Balance

Balance

 

The life of the church is important to believers. We share the gospel, encourage and comfort each other, and do the things that God planned for us to do before we were born. Sometimes we feel overwhelmed. Sometimes we think that we should do more. I ask that you consider what we are called to do and what we are doing and see if we have some balance (not equality but balance).

We want to reach people and see them in worship, education, and fellowship activities, but we also know that through the ages, God has worked with a remnant. Sometimes we are to grow. Sometimes we are to strengthen what remains. We want to get it right.  We want the right balance. The session is likely the only place where balance is discussed much among leaders.

Let’s do a simple exercise called RAD (Recognize – Analyze – Divide) and see what we already know. You may want to grow the lists in each area. Let’s start with what we recognize.

Worship

Sunday Morning Worship X2

Wednesday Evening Worship (usually 1 time per month)

Summer Singing (1 time per month)

Thanksgiving worship and meal

Christmas worship and meal

Community Services (2 times per year)

Come & Go Communion (2 times per year)

CPC Birthday worship & Fellowship Meal

 

Fellowship

5^th Sunday Meals (under review)

Summer Singing (1 time per month)

Thanksgiving worship and meal

Christmas worship and meal

One Pot Meal + Activities X2 (sometimes X3)

CPC Birthday worship & Fellowship Meal

 

Education

Sunday School

Wednesday Evenings (7 Months)

Occasional Bible Studies

Outreach/Evangelism

Walk A Block for Jesus (or other event/activity to reach those beyond our walls)

Hour of Power

Broadcast of services (can be a double-edged sword)

Online Posts – Life of the Church

Wristbands/Gospels/Other giveaway items for any occasion

Food Ministry

Take home supplies to give to Trick or Treaters

 

Reserved for Families (Typically nothing scheduled for the body other than Sunday morning worship)

Resurrection Sunday

Mothers’ Day

Father’s Day

Christmas Day

Days/Times Unique to  a specific family/families

 

Other Activities

Meetings

Committee/Commission Work

 

Worldly Competitors – Not saying these are good, bad, or ugly, but they are competitors for our time and energy.

Youth Sports (Traditional boundaries of Sunday and Wednesday are nearly eviscerated).

Travel (We are a very mobile society)

Livelihood (You don’t work. You don’t eat or make the car payment)

 

  

Other Areas of Consideration

Salvation belongs to the Lord, but these belong to us:

Worship

Evangelism

Discipleship

Education

Fellowship

 

CPC uniqueness

Known for our grace

Connectional (among judicatories, generations, and institutions)

Connectional (among members. Campers, Presbytery meetings, Youth Retreats, and General Assembly help with connections)

Tom’s Synopsis for Who We Are

 

I know that I am a pain in the (pick your part) about this individual thinking business, but thinking was my business for a while, and there are dividends to be earned from individual thinking. That said, here are my thoughts. I don’t expect you to agree, and I am not asking you to.  This is input. You are the synthesizers. The objective is to state concisely in the CIF and expound with potential pastors about who we are.  Do NOT read this if you have not done your individual thinking.

The Burns Flat Cumberland Presbyterian Church is a small, family church that has been on the verge of growing for two decades. We have had some surges, but the losses continue to outnumber the gains. This body is known for its love. We are involved in our community, and people know it. Some don’t want to pronounce or spell Presbyterian, so they just call us the love church.

We are known as Christ’s disciples by our love! Service is the predominant gift in this congregation. Giving is good for the number of adults who attend.

Our evangelism—taking the good news to our neighbors and discipling them when they respond—is often stuck in neutral. It is a challenge not unique to this area, but our challenge nonetheless. We have not given up, but we need reminders that making disciples and resting in our comfort zones are at odds with each other.

About 5% of the town’s population attends services here, and the mission harvest fields sit just across the street from the church building. We can do more. That said, we are one of two congregations in the Presbytery that have experienced any growth over the past few decades. Apathy and ambivalence among the adults we reach are often the most significant obstacles to connecting many adults in the community with worship and fellowship in this body.

We do reach many children and youth!

We are blessed to have a rotating session with elders who are both young and old, male and female, and dedicated to bringing glory to God.

The congregation loves each other—a bunch. Over a decade ago, our passing of the peace was moved to the end of the service because we enjoy each other so much. The fellowship of believers continues well after Sunday morning's last amen.

This is a church body that purchased a building it could not afford and made it a place of worship and fellowship while without a pastor.

This church body paid off the loan for this building in record time.

This church body purchased an additional three acres of land during the worst part of the recession of the first decade of this century.

 

Trends and tendencies.

·         We like to sing (Y2K Survey)

·         We like to eat (Food with almost everything—early 2000s). Backed off some a few years later.

·         We help with physical needs (Food for the hungry, school supplies, help with some bills, host for addiction recovery meetings, host many drug court community service people, help via MA, other help—last 17 years).

·         We don’t like to sign up but will often show up for events and ministries.

Our biggest outreach ministries are VBS and the Backpack Ministry.

For a time, our SEO for the church website attracted a higher ranking on most search engines than our denomination’s placement. We received calls from all over the country with CPC questions.

I would characterize the last three decades of pastoral care like this:

Jim – Coffee Shop Ministry, venturing into established circles. Letting people know we were here. Coffee Shop.

Duawn—Youth and Fellowship, to include more food in more of our activities. Walmart ministry for ambulatory elderly for a time. F4 Feasts.

Tom – Missions and Evangelism, to include ongoing challenges to fulfill our commissions and make disciples. Walk A Block and Walking Ministry. First overseas mission for this body (X2).

 

Other turnover notes not related to the CIF.

 

Domains owned by Tom. See separate page. I expect to retain the Burnsflat.org domain for a while. The cumberlandpresbyterianchurch.net domain is scheduled to renew in July of this year, but I plan to release this domain. I have never transferred a domain to anyone before, but if you want it, let me know as soon as possible so I can figure out the how part.

The other Cumberland domains don’t expire until 2026, but if you are interested, let me know. My initial plan is to retain .com and release .org.

Another option if you have not worked with domain ownership before is to start from scratch. I’m sure that there wouldn’t be much competition for BurnsFlatCPC.

Turnover List

 

First Steps

Moderator Pro Tempore. By the first of the year, elect a moderator pro temp. This will help run meetings and routing items for discussion/decision.

Action/Decision items

Website. Develop a website. The one we have now is part of my account without severability options. I did this without paying for a service. If the session wants to continue a website, it must first decide to “make or buy.” I don’t know how many in our congregation use our site. Most of the calls and emails in response to our site were from people outside our congregation. This was their first exposure to us.

You will need a domain name. These are currently available:

·         Burnsflatcpc.com

·         Burnsflatcpc.org

·         Burnsflatcpc.info

·         Cumberlandpresbyterianchurchburnsflat.com

·         Cumberlandpresbyterianchurchburnsflat.org

·         Cumberlandpresbyterianchurchburnsflat.info

·         Cumberlandpresbyterianchurchburnsflat.us

Cost? When I created and managed our web page for the first 10 years, I spent between $30 and $50 per month. Since we didn’t use all the bells and whistles, I opted for a blog-based site at no cost (June 2016).

Facebook page. The church needs to set up a new Facebook page if it wants to continue visibility in this way. I might be able to separate the page from my personal stuff, but you will likely want something more to your liking than what I have. This is an easy to do. Set up the page, and I will put a redirect link on the one tied to my account for a few months.

World Vision Child. If the session desires to continue this, I would suggest a different child. Someone will need to register with World Vision. I would adopt Jesus as my own. He is on my credit card now, so his support continues even if the offering is short. So far, we have stayed in the black for both children.

Voting site. If the session wants to continue hosting a polling place, someone will need to be assigned to be in charge. When Gayla did this, it was easy. We gave her a key; she was on the site team and knew her way around the building. The liaison does not need to be here for the entire time the polls are open but would ensure that the building is available at 6 am and was put back in order by 8 pm.

Simple Turnover Tasks

Bulletins – Sourcing, preparation, printing, and distribution

Liturgists – Scheduling and promulgation

Prayer List – Compilation and promulgation

Mail pickup/open—I have one key. I think Phil has the other. You will want someone to determine what to do with the mail (route, reply, discard, post, or otherwise promulgate). This duty is less than a signatory. The most likely candidate is the clerk.

Ministerial Alliance Representative—I suggest that one of the other MA churches host meetings, but you should select a representative to attend and be the contact for the times between meetings.

Read Board—Keep and maintain or discontinue. Few elders use it to stay current on items that do not demand a place on our session agenda.

Thanksgiving Baskets and Angel Gifts: Someone to keep the pulse of those in need on a year-round basis and those who need/would benefit from these blessings. 

Some Caretaker Duties

·         Sunday Open and Close (Usually 8 am until all leave [normally by 12:30 pm]).

·         Church Building Key Manager

·         Thermostat Manager

·         Oversee Janitorial contract, supply requests, and performance

·         Property Manager for the Manse.

Already in Place (decision to continue)

Copier Maintenance and Replacement (includes supplies)

Pulpit Supply—Session

Requiring Immediate Action (Early 2025)

Annual Report—The clerk and treasurer should be able to compile this report. All information should be available by mid-January 2026. Form attached.

Church Number: 6301

Clerk: Lines 1-8

Treasurer: 9-11

Line 12: Currently valued at about 2.1M for insurance purposes.

Session Minutes for 2024 are due at the end of January 2025.

Looking Forward

Form a Search Committee. Hopefully, the meeting(s) you conducted about what you wanted in a pastor will contribute to your guidance to this committee. I suggest putting your guidance into writing and meeting with them to share this counsel and begin the process with prayer. A Napoleon’s Corporal review of the guidance before issuing would be profitable.

Update the Church Information Form (CIF) and send it to Cordova.

Budget Authority

 

Why now? To effectively manage church funds, there must be a meeting of the minds (agreement) on what authority the budget carries. As we look to bolster our fiscal accountability, we should concurrently shore up some areas where we have operated on individual presumptions for decades. I have included various perspectives for consideration, including my draft and a prompt for yours.

From the Federal Perspective. Budget Authority (BA) is the authority provided by law to enter into obligations that will result in immediate or future outlays. It may be classified by the period of availability, by the timing of congressional action, or by the manner of determining the amount available.

Family Budget (many, not all). This is a strict to-the-penny layout of how every cent with be allocated. There is no debate or discretion to alter the budget, well, until the first time someone uses the phrase, but we need it. Typically, this is a set-the-numbers within the expected income, and hope it works, and there is nothing unexpected ahead. Multiple revisions are often needed.

Cavalier Budget. Words and numbers are used for the sake of display, but at best, they are a guide. This is often the first draft of a family budget when the family is reluctant to do the budgeting work.

From the Oklahoma Municipal League.

Budgets, Do I really have to have one? Who is responsible for creating the budget? Are there legal deadlines?

Who is responsible for creating the budget? Are there legal deadlines?

Developing a Budget is a never-ending process. It begins the moment you begin your fiscal year and ends, only to begin again.

There are two basic budget options for Oklahoma municipalities. The Municipal Budget Act (11.O.S. §§ 17-201 through 17-216) and the Estimate of Need Law ( 68 O.S. §§ 3001 through 3033 & 62 O.S. § 461). You will need to determine which one is Applicable to your municipality.

It will depend on your form of government on who prepares the budget.

Aldermanic form of Government - Mayor prepares the budget

Council-Manager form of Government - City Manager prepares the budget

Strong-Mayor form of Government - Mayor prepares the budget

Town form of Government - Council prepares the budget

The legal deadlines for municipalities under the Municipal Budget Act are as follows:

Chief Executive Officer must submit the budget to the Governing Body thirty (30) days prior to the beginning of the fiscal year. (June 1st)

Governing Body must hold a public hearing on the proposal no later than fifteen (15) days prior to the beginning of the fiscal year. (June 15th)

Notice of the date, time and place of the hearing together with the proposed budget summary shall be published in a newspaper of general circulation in the municipality not less than five (5) days before the date of the hearing. (June 11th)

Governing Body must adopt budget by resolution at least seven (7) days prior to the beginning of the fiscal year. (June 24th)

Adopted budget must be filed with the State Auditior & Inspector and Municipal Clerk on or before the first day of the fiscal year. (July 1st)

Within fifteen (15) days after filing with the State Auditor & Inspector, any taxpayer may protest alleged irregularities.

The legal deadlines for municipalities under the Estimate of Need Law are as follows:

Governing Body must begin preparing Estimate of Need and report of revenues, the first Monday in August. (1st Monday in August)

Excise Board convenes July 1, to set schedule for public meetings. (July 1st)

Prepare Estimate of Needs. (by September 1st)

Submit financials and needs of estimate to county excise board.

Incorporated towns by August 22^nd. Cities by August 27th

Publication affidavit filed at least 5 days after budget filing.

 

Presbytery Budget is formulated by committee input (generally formed in the summer meetings), the moderator, and the finance committee.  Committee requests should be as detailed as practical. Unlike the local church sessions, the finance committee will apportion the budget expense among the several congregations of the presbytery.

 

For the Church Budget (Tom’s Draft)

The budget is the authority for designated individuals to obligate and expend funds. It is in effect for a prescribed period, typically 12 months. It may be changed or modified by the same authority that established it (in this case the session).

The budget organization is the line item. Many line items are the sum of other line items. Budget amendments typically are addressed by the line items affected and the total. While funds may be obligated absent the presence of funds, all expenditures are subject to the availability of funds.

It is binding upon those authorized to expend funds, but recognizes that sometimes, the dynamic nature of the organizational mission creates gaps in reconciliation, and expenses may unintentionally exceed the authorized funds. The overspending need not result in punitive action, but further expenditure must cease until more funds are authorized.

To best manage a budget, Fund Administrators (FA) should be assigned where possible. All expenditure within a specific line item should be routed through and approved by the FA. In the small church, the FA expends most of the funds authorized by the budget line item.

Funds may not be moved from one line item to another unless approved by the session, even when the same FA manages both/all. Some purchases involve multiple line items. In those cases, FAs need to be especially attentive to those obligations and expenditures within their purview while coordinating with other FAs. In practice, most FAs are just managing a check register as they are also the exclusive expender of the funds authorized.

Your Draft

 

 

Priority-Based Budgeting

In the following synopsis, substitute the word “church” for the word “community” as you consider the process.

Priority-based budgeting is a budgeting approach that prioritizes programs and services based on their relative importance to the community. Here are some key aspects:

Principles: It emphasizes prioritizing services, questioning past spending patterns, and ensuring transparency and accountability.

Resource Allocation: This method focuses on efficient resource utilization by directing funding towards higher-value services while scaling back or eliminating lower-value ones.

Process Steps: The budgeting process involves identifying available resources, defining priority results, evaluating programs, and comparing them against these priorities.

Community Focus: It allocates funds based on community needs rather than previous expenditures, ensuring that the most critical services receive adequate funding.

This approach helps organizations make informed decisions that align with community priorities and improve overall service delivery.

 

Priority based budgeting

https://mrsc.org/getmedia/CB4C52F4-29D5-4D6B-93F4-512795BF0A9B/gfoa-priority.aspx

https://envisio.com/blog/the-advantages-and-disadvantages-of-priority-based-budgeting/

https://theleadpastor.com/church-management/how-to-create-a-church-budget/#h-what-are-the-key-components-of-a-church-budget

 https://www.fylehq.com/blog/church-budgeting

Plan of Action & Milestones for Pastor Turnover

 

Plan of Action & Milestones

Pastor Turnover

 

This covers the broad approach to the turnover business. It lists major items and events but not details such as who should be on what committee, though it does include general guidelines. In my experience with the CPC, pastor turnover has always been something of a surprise. While I don’t have an exact date in mind, I will plan based on the current calendar year in hopes of minimizing surprise and turnover turbulence. Concurrently, I ask the elected elders of the session to review the Turnover List I provided at the last meeting. Determine session preferences early, realizing that there will always be some give and take with your new prospect.

Concept

Confirm/Modify the POA&M.

Target: 1 March 2025

 

Define who we are for those who do not know us. The vehicle for this is the Church Information Form (CIF). The work that precedes the form is the time-consuming part of the process. The actual submission of the form does not need to be made until the search committee is formed, but the thinking process involved in compiling the form will favorably impact subsequent steps.

Target: 1 April 2025

Define our expectations of a pastor. Hopefully, the guides that I gave you for reviewing my contract should put you ahead of the game if you went beyond days and money. Consider your self-assessment of the small part of the body of Christ entrusted to your care. What do you think we need from a pastor to know Him and make Him known? Defining who we are and what we expect now gives us time for consideration and revision.

Target: 1 May 2025

Budget for Search Committee. Today, long-distance charges are not really a factor. Email and shared drives have reduced postage costs. Zoom and other video links bridge distances further.  This budget is mostly for travel and lodging of candidates who are considered worthy of an in-person meeting. This is usually on our home turf with the candidate taking the pulpit for one or more messages. Travel has costs. How much do you want to budget?

Most of the travel costs are not forecasted until fiscal year 2026 (FY 26). Thus, you may have little or no need to modify the current FY budget.

Target:1 June 2025

Form Search Committee.

The optimal number is Chair/Vice/Sec plus 2-5 others (men and women, young and old, elders and laypersons).  

Notify RRP (Wes Johnson) and the denomination (Mike Sharpe) that the search has begun. Obtain other contacts.

Request PIFs.

Meet with the Search Committee and define their mission. Define constraints and restraints.  For example: Should they contact other CP pastors already serving a congregation?

Target: 1 July 2025

 

 

Monitor Committee Progress.

Let the committee do its work but stay informed. A monthly report would be the minimum oversight involved. Including session members on the committee would also increase session awareness.

The session must know when the committee might be close to a recommendation. This match-making process should not be rushed by the session being caught off guard.

Target 1 October 2025

 

Select a viable candidate.

Reach agreement. Work out a start date.

Or:

Negotiate an extension on the current contract if viable.

Develop pulpit supply plan sans pastor.

Target: 31 December 2025

 

Smart Pack

 This is a quick reference guide to recurring tasks and standard practices for dealing with the less-than-common ones. It covers a variety of topics and is generally arranged alphabetically by topic.

Archives. These are collections of previous bulletins, reports, sermons, correspondence, Read Board contents, and more and are generally stored by year. The archives better serve the historian over the one looking for documentation.

·         Stored in Attic.

·         Staged for storage in copy room.

Attic. The attic has various supplies stored in it. It hasn’t been reorganized for a decade. The main space consumer is VBS.

Bibles. We usually keep some Bibles in the Missions Room. Kathy keeps track of who we give them to as far as the youth go.

Cards and Correspondence. There are a variety of cards in the upper part of the computer desk. We don’t use preprinted letterhead; we generate one from the computer.

Committees. There are no standing committees. The Smart Pack binder provides a general description of committees and their functions.

Computer. The church does not have a computer ready for use.

Copier. Leave on all the time. It has a sleep mode. It can be configured to order toner for you.  Unplug if severe electrical storms are anticipated. Spare cartridges are stored in the upper cabinet to the south of the copier.

Contact Information for the Burns Flat CPC.

Phone: (580) 562-4706

Physical Address: 205 State Highway 44

Mailing Address: PO Box 8, Burns Flat OK 73624

Website: cumberlandpresbyterianchurch.com, cumberlandpresbyterianchurch.org, burnsflat.org (through December 2022). All redirect to website on blogger.

Contact Information for Tom.

Home Phone:  (580) 562-4531

Cell Phone: (580) 515-2995

Email: tomspence0302@gmail.com

Facebook: https://www.facebook.com/Burnsflatcpc (through December 2025).

Contracts. The ICAs for the pastor and janitor are in the Smart Pack binder.

Elders. List of current elders in the Smart Pack Binder. The clerk keeps track of terms and rotation.

Fellowship Hall Personal/Group Use.

·         Must be approved by session.

·         No charge for members (they clean).

·         $400 deposit for nonmembers. ($200 returned if cleaning is satisfactory).

·         Session may insist upon shared usage (e.g. Graduation Reception).

Fellowship Teams. The current list of teams is in the Smart Pack binder, posted on the bulletin board, and in the fellowship hall. Sometimes Carolyn Murray updates the list.

Financial (NE Corner of admin office).

·         Reimbursement forms for authorized purchases.

·         Tax Exempt Forms (Not suitable for all requirements).

·         Session is the purchasing authority, but Fund Administrators have been assigned and can spend based upon the budget and availability of funds.

Files. We keep few hard copy files, but what we have for files and forms is in the bottom left drawer of the pastor’s desk.  Minutes are maintained by the clerk. Financial Reports are maintained by the treasurer.

Food.  We keep food in the Missions Room. Some is in ready to issue baskets. It is sourced through the food baskets in the foyer (often presented for blessing by the children), one or two school drives, and the Postal Carriers Food Drive. Sometimes we get leftover food from the schools and their feeding programs.

Keys. The admin office has a key locker on the wall. Outside door keys have been issued and are recorded in the Smart Pack Binder. There is one loaner in the binder. The keys to the bulletin board and the key locker are on the back of the small bookcase in the pastor’s study.

Library. Usage is minimal and the size has been reduced.

·         Located in Copy Room.

·         Honor System for check out and return.

Manse. The manse is located at 305 Potomac. It is currently rented to Tate and Kristina Bacon for $500 per month.

Newsletter. Our Facebook page has supplanted the newsletter.

Prayer Blankets. These are kept in the upper cabinets in the admin office. A log is kept in the pastor’s study.

Printer. The printer in the pastor’s study is a good laser printer, but it is over 17 years old. Replacement cartridges are in the copy room.

Reimbursement of Authorized Expenditures. There is a form for the purpose of making copies in the Smart Pack binder.

Van. Log & Key are in a notebook in the admin office. PM should be recorded in the log. Back up registration and insurance forms are in the log.

Weather. We generally use Facebook, texts, and calls to announce closures for weather, but we also have access to oklahomaclosings.com for posting on the local channels.

F4 Dates - Fall 2025 through Spring 2026

 

 

F4 Dates

2025-2026 School Year

FALL 2025

17 Sep	WORSHIP	10 MINUTES IN CLASSROOM
24 Sep	CLASSES
1 Oct	CLASSES
8 Oct	WORSHIP	10 MINUTES IN CLASSROOM
15 Oct	NO F4	FALL BREAK
22 Oct	CLASSES
29 Oct	CLASSES
5 Nov	CLASSES
12 Nov	THANKSGIVING SERVICE	10 MINUTES IN CLASSROOM

 

 

SPRING 2026

7 JAN	WORSHIP	10 MINUTES IN CLASSROOM
14 JAN	CLASSES
21 JAN	CLASSES
28 JAN	CLASSES
4 FEB	CLASSES
11 FEB	CLASSES
18 FEB	WORSHIP	ASH WEDS (10 MIN IN CR)
25 FEB	CLASSES
4 MAR	CLASSES
11 MAR	CLASSES
18 MAR	NO F4	SPRING BREAK
25 MAR	CLASSES
1 APR	WORSHIP	RESURECTION (10 MIN IN CR)
8 APR	CLASSES
15 APR	CLASSES
22 APR	CLASSES
29 APR	F4 FINALE (PIZZA PARTY)	FINALE