Showing posts with label Burns Flat CPC. Show all posts
Showing posts with label Burns Flat CPC. Show all posts

Monday, July 14, 2025

Template for Pastor Independent Contractor Agreement

 Independent Contractor Agreement

1.  Independent Contractor Agreement.  This agreement is for contract pastoral services between the Cumberland Presbyterian Church, Burns Flat, Oklahoma (hereafter referred to as church)  and                                                                                                                                 (hereafter referred to as contractor).  This is not an employment contract and thereby does not require standard employee benefits.  The church may conduct recurring background checks on the contractor at the church’s expense.

2.  Scope and services contracted.  Contractor will provide general pastoral services to include preaching, teaching, counseling, planning, moderating the session, and other such duties as typically are included in pastoring a congregation.  The contractor is permitted and expected to participate in the connectional duties of the Cumberland Presbyterian Church and local church bodies of other denominations to the extent possible.  Such duties include participating in Presbyterial meetings, serving on various boards and agencies within the denomination, working in and with the Ministerial Alliance, and other such connectional meetings and duties as may from time to time be appropriate.

The contractor will provide                           Sunday services and be present for                          Wednesday gatherings/services/classes.  The church is responsible for filling the pulpit or assuming other duties for Sundays and Wednesdays other than those contracted. The contractor will be available for planning, meeting, counseling, teaching, community outreach, and other activities normally associated with a pastor for                    hours each year.

The contractor will perform pastoral duties in a manner and by the means as contractor determines best with the concurrence of the church.

3.  Consideration and payment.  The church will pay the contractor a fee of $                                        each month for the services listed above.  Ministry expenses belong solely to the contractor unless he is sent out of the local area or incurs expense beyond the customary and usual range.  In those cases, the directing party is responsible for expense.  That may or may not be the church.  The church will provide consideration for pulpit supplies on Sundays for which the contractor is not scheduled.

Absent termination, the church will remit the monthly payment no later than the 4th Sunday of each month. 

4.  Effective dates of performance.  This contract is effective                                                           and is for a period of                    months unless otherwise terminated. 

5.  Changes and termination.  Either party may terminate this contract at any time for cause.  Liquidated damages for such termination are limited to the full month of contract performance in which the termination date was effective plus one month’s contractor fee.

Either party may terminate this contract with a 30-day written notice.  Such notice must be delivered by service to:  Cumberland Presbyterian Church, Box 8, Burns Flat, Oklahoma 73624 or in person to the church’s designated representative or in person to the contractor.

Any changes to this contract must be in writing and signed by both parties to be effective.

6.  Complete Agreement.   This is a basic contract between the church and the independent contractor.  It is written and intended to be executed as a complete agreement.  No single part constitutes a contract within itself.

 

 

For the church:                                                                                  For the contractor:

 



Saturday, July 12, 2025

Plan of Action & Milestones for Pastor Turnover

 

Plan of Action & Milestones

Pastor Turnover

 

This covers the broad approach to the turnover business. It lists major items and events but not details such as who should be on what committee, though it does include general guidelines. In my experience with the CPC, pastor turnover has always been something of a surprise. While I don’t have an exact date in mind, I will plan based on the current calendar year in hopes of minimizing surprise and turnover turbulence. Concurrently, I ask the elected elders of the session to review the Turnover List I provided at the last meeting. Determine session preferences early, realizing that there will always be some give and take with your new prospect.

Concept

Confirm/Modify the POA&M.

Target: 1 March 2025

 

Define who we are for those who do not know us. The vehicle for this is the Church Information Form (CIF). The work that precedes the form is the time-consuming part of the process. The actual submission of the form does not need to be made until the search committee is formed, but the thinking process involved in compiling the form will favorably impact subsequent steps.

Target: 1 April 2025

Define our expectations of a pastor. Hopefully, the guides that I gave you for reviewing my contract should put you ahead of the game if you went beyond days and money. Consider your self-assessment of the small part of the body of Christ entrusted to your care. What do you think we need from a pastor to know Him and make Him known? Defining who we are and what we expect now gives us time for consideration and revision.

Target: 1 May 2025

Budget for Search Committee. Today, long-distance charges are not really a factor. Email and shared drives have reduced postage costs. Zoom and other video links bridge distances further.  This budget is mostly for travel and lodging of candidates who are considered worthy of an in-person meeting. This is usually on our home turf with the candidate taking the pulpit for one or more messages. Travel has costs. How much do you want to budget?

Most of the travel costs are not forecasted until fiscal year 2026 (FY 26). Thus, you may have little or no need to modify the current FY budget.

Target:1 June 2025

Form Search Committee.

The optimal number is Chair/Vice/Sec plus 2-5 others (men and women, young and old, elders and laypersons).  

Notify RRP (Wes Johnson) and the denomination (Mike Sharpe) that the search has begun. Obtain other contacts.

Request PIFs.

Meet with the Search Committee and define their mission. Define constraints and restraints.  For example: Should they contact other CP pastors already serving a congregation?

Target: 1 July 2025

 

 

Monitor Committee Progress.

Let the committee do its work but stay informed. A monthly report would be the minimum oversight involved. Including session members on the committee would also increase session awareness.

The session must know when the committee might be close to a recommendation. This match-making process should not be rushed by the session being caught off guard.

Target 1 October 2025

 

Select a viable candidate.

Reach agreement. Work out a start date.

Or:

Negotiate an extension on the current contract if viable.

Develop pulpit supply plan sans pastor.

Target: 31 December 2025