Smart Pack

 This is a quick reference guide to recurring tasks and standard practices for dealing with the less-than-common ones. It covers a variety of topics and is generally arranged alphabetically by topic.

Archives. These are collections of previous bulletins, reports, sermons, correspondence, Read Board contents, and more and are generally stored by year. The archives better serve the historian over the one looking for documentation.

·         Stored in Attic.

·         Staged for storage in copy room.

Attic. The attic has various supplies stored in it. It hasn’t been reorganized for a decade. The main space consumer is VBS.

Bibles. We usually keep some Bibles in the Missions Room. Kathy keeps track of who we give them to as far as the youth go.

Cards and Correspondence. There are a variety of cards in the upper part of the computer desk. We don’t use preprinted letterhead; we generate one from the computer.

Committees. There are no standing committees. The Smart Pack binder provides a general description of committees and their functions.

Computer. The church does not have a computer ready for use.

Copier. Leave on all the time. It has a sleep mode. It can be configured to order toner for you.  Unplug if severe electrical storms are anticipated. Spare cartridges are stored in the upper cabinet to the south of the copier.

Contact Information for the Burns Flat CPC.

Phone: (580) 562-4706

Physical Address: 205 State Highway 44

Mailing Address: PO Box 8, Burns Flat OK 73624

Website: cumberlandpresbyterianchurch.com, cumberlandpresbyterianchurch.org, burnsflat.org (through December 2022). All redirect to website on blogger.

Contact Information for Tom.

Home Phone:  (580) 562-4531

Cell Phone: (580) 515-2995

Email: tomspence0302@gmail.com

Facebook: https://www.facebook.com/Burnsflatcpc (through December 2025).

Contracts. The ICAs for the pastor and janitor are in the Smart Pack binder.

Elders. List of current elders in the Smart Pack Binder. The clerk keeps track of terms and rotation.

Fellowship Hall Personal/Group Use.

·         Must be approved by session.

·         No charge for members (they clean).

·         $400 deposit for nonmembers. ($200 returned if cleaning is satisfactory).

·         Session may insist upon shared usage (e.g. Graduation Reception).

Fellowship Teams. The current list of teams is in the Smart Pack binder, posted on the bulletin board, and in the fellowship hall. Sometimes Carolyn Murray updates the list.

Financial (NE Corner of admin office).

·         Reimbursement forms for authorized purchases.

·         Tax Exempt Forms (Not suitable for all requirements).

·         Session is the purchasing authority, but Fund Administrators have been assigned and can spend based upon the budget and availability of funds.

Files. We keep few hard copy files, but what we have for files and forms is in the bottom left drawer of the pastor’s desk.  Minutes are maintained by the clerk. Financial Reports are maintained by the treasurer.

Food.  We keep food in the Missions Room. Some is in ready to issue baskets. It is sourced through the food baskets in the foyer (often presented for blessing by the children), one or two school drives, and the Postal Carriers Food Drive. Sometimes we get leftover food from the schools and their feeding programs.

Keys. The admin office has a key locker on the wall. Outside door keys have been issued and are recorded in the Smart Pack Binder. There is one loaner in the binder. The keys to the bulletin board and the key locker are on the back of the small bookcase in the pastor’s study.

Library. Usage is minimal and the size has been reduced.

·         Located in Copy Room.

·         Honor System for check out and return.

Manse. The manse is located at 305 Potomac. It is currently rented to Tate and Kristina Bacon for $500 per month.

Newsletter. Our Facebook page has supplanted the newsletter.

Prayer Blankets. These are kept in the upper cabinets in the admin office. A log is kept in the pastor’s study.

Printer. The printer in the pastor’s study is a good laser printer, but it is over 17 years old. Replacement cartridges are in the copy room.

Reimbursement of Authorized Expenditures. There is a form for the purpose of making copies in the Smart Pack binder.

Van. Log & Key are in a notebook in the admin office. PM should be recorded in the log. Back up registration and insurance forms are in the log.

Weather. We generally use Facebook, texts, and calls to announce closures for weather, but we also have access to oklahomaclosings.com for posting on the local channels.