FEED THE PLAYERS & 5th QUARTER Schedule for 2025

 

FEED THE PLAYERS & 5^th QUARTER

2025 SCHEDULE

 

GAME DAY	FTP	5th QTR (After the Game)
29 AUG	28 AUG – BF FBC	LW
5 SEP	4 SEP – DC FBC	BF FBC
19 SEP	18 SEP - LW	CPC
7 NOV	6 NOV – CPC	DC FBC & CPC @ CPC

 

 

These are the planning factors. Most come from input/experience over the past few years.

Constraints

Limit to 1 of each

DC FBC needs to use BF facility for 5^th Qtr (The presumption is that many students walk to 5^th Qtr)

Target Meal Time is 6 pm

Restraints

Churches do not want both FTP & 5^th Quarter in the same week

We do not want to conflict with Homecoming Activities.

Special Circumstances

DC FBC & CPC will hold joint 5^th Quarter on 25 October 2024

There is no FTP or 5^th Qtr on Fall Break Week

Moderator Report for August 2025 (Elder Retreat)

 

Moderator Report

August 2025

 

Unlike previous reports for the elder retreat, which summarized the previous month's business and activity, I have kept this report lean and linked earlier reports for more context.

Seek Justice. Love Mercy. Walk Humbly with your God. Micah 6:8

Missions. NTR

Worship. NTR

Education. NTR

Building and Grounds. NTR

Fellowship. The last two 5^th Sunday Fellowship Meals are cancelled. Our fellowship time will be focused on the services and meals with Thanksgiving and Christmas.

Other

Finances. The session is not pursuing cost reductions for our insurance or phone bills. The quote from Dobson for 1 phone line and 500 Mbps internet is on the read board.

Priorities. Only two elders completed the priority exercise. As we were flirting with the law of small numbers, if most participated, the minimal response received voids any collective value that might have been achieved other than the individual thinking invested by those who did the exercise.

VBS Wrap-up. Decorations and materials need to be taken down and stored or discarded following backpack issue.

Elders, please continue your prayer and meditation regarding your nominations for our next elders to serve on the session or reducing the size of the session. Here are the responses so far concerning willingness to serve.

Ethan Delp       Yes

Danny Rush      Not at this time

Rick Reeves      No response     

Kathy Stegall     No response   

Larry Walker      No response

Rodney Chilton As a last resort 

Carolyn Murray  No response   

 

 

 

Tom Personal. I expect to cease my financial transactions on behalf of the church on/about 1 December 2025. I’m asking someone to take over the Manse Management on 1 December 2025. I expect that Presbytery (BOM) will appoint me as the Burns Flat CPC session moderator once I’m gone. Logistically, it makes sense; however, I intend to be available for questions and leave the moderating to the pro tempore most of the time.

I also expect 2025 to be the last year that Sharman does Angel Gifts or F4.

 

 

Pastor Turnover.

Elder of the Month (EOM). We did this when Duawn was here, but subsequently expanded the liturgist pool, and elder leadership duties atrophied. The transition time is a good time to revive it, at least for 3 months until the session finds something better.

 

The EOM will serve as liturgist or arrange for liturgists, open and close the building on Sundays, Wednesdays, and other days in which there is something offered to the entire body. The EOM will check doors and thermostats, building cleanliness, and items in need of repair or maintenance (e.g. toilets, ice machine, freezer).

 

The EOM should coordinate with the pulpit supply (or new pastor) for Sunday services. I recommend that during the month of service, the EOM attend the session meetings regardless of whether they currently serve in that capacity. While the session still governs, the EOM list for the first 3 months is drawn from our most experienced elders. Not all may be serving on the session.

 

January – Phil Delp

February – Rick Reeves

March – Rodney Chilton

 

Turnover Confirmation Brief/Meeting. I suggest a Transition Confirmation Session Meeting on 28 December 2025. It is only a confirmation brief if the agenda has been explored and possibly addressed in advance. Agenda Items might include:

o   Moderator Pro Tempore

o   Insurance POC

o   Pulpit Supplies (if the new pastor is not on board)

o   Answering Machine Message Updates

o   Notification Systems (Facebook, Website, Texts)

o   Confirm EOM or adopt another system

o   Mail and Routing

o   Informing External Agencies/Groups of changes (AA, Election Board, school, etc.)

o   Renter/Manse Management

o   Janitor Oversight

o   Bulletin Supply and Preparation

o   Fire Safety Compliance and Inspection

o   Submission of 2025 Minutes and Annual Report (January 2026)

o   POC for Presbytery

o   Bulletin Board Management

o   Supply Requisition

o   Copier Management

o   Assignment/Review of Fund Administrators

o   Manage Liturgical banners/seasonal items

o   Announcing closure/cancellation of services (Inclement weather)

o   Review Smart Pack

o   Review the Turnover list and transition items previously provided to the session

o   Other

Links to information not included in the report.

Dates for Planning Purposes.

F4 Schedule

Worship Meeting Report

Projects in Search of a Champion.  

Unfinished Business.

Previous Moderator Reports

Unfunded Deficiencies

Online Giving Link

2024 Annual Report

Smart Pack

Turnover Background Documents

Budgeting References

ICA – Pastor Template

ICA – Janitor Template

Red River Presbytery Facebook page

 

 

Moderator Report for July 2025

 

 Moderator Report

July 2025

 

Seek Justice. Love Mercy. Walk Humbly with your God. Micah 6:8

Missions. NTR

Worship. NTR

Education. NTR

Building and Grounds. The front doors have been repaired—no change to other projects.

Fellowship. Our turnout for the last fellowship meal was small. I suggest we cancel the last 2 Fifth Sunday meals and focus our fellowship gatherings on the Thanksgiving and Christmas meals that follow those evening services. The next fellowship meal is scheduled for 31 August 2025 (Team 3). Agenda Item.

Other

Elder Retreat. The Elder Retreat is scheduled for 9 August 2025 at 8 am. The agenda will be promulgated soon.

Elders, please begin your prayer and meditation regarding your nominations for our next elders or reducing the size of the session. Here are the responses from elders so far.

Ethan Delp       Yes

Danny Rush      Not at this time

Rick Reeves      No response     

Kathy Stegall     No response   

Larry Walker      No response

Rodney Chilton As a last resort 

Carolyn Murray  No response   

 

Pastor Turnover. You have what you need to formulate your part of this equation.  

 

Projects in Search of a Champion.  

Dates for Planning Purposes.

Unfinished Business.

Previous Reports

Template for Janitor ICA

 

Independent Contractor Agreement

1.  Independent Contractor Agreement.  This agreement is for contract janitorial services between the Cumberland Presbyterian Church, Burns Flat, Oklahoma (hereafter referred to as church)   and                                                                                                                                (hereafter referred to as contractor).  This is not an employment contract.

 

2.  Scope and services contracted.  The following services are required weekly within the recurring windows provided.  The church will provide the contractor access to the building during these periods.  The contractor will clean to the church’s satisfaction the following areas of the church each week during the windows provided.

 

Sunday 8:00 pm to Wednesday 8:00 am

Sanctuary (pick up, straighten pew supplies, vacuum pews and floors)

Offices (pick up, dust, vacuum)

Empty all trash containers in church

Entry way and main hallway (sweep, mop, vacuum)

Bathrooms (clean all, replace tissue and towels)

 

Wednesday 9:00 pm to Sunday 6:00 am

Kitchen (clean all external surfaces on counters, floors, and appliances; inside of microwave and ovens)

Sanctuary (pick up, straighten pew supplies, vacuum pews and floors)

Empty all trash containers in church

Entry way and main hallway (sweep, mop, vacuum)

Classrooms (pick up, vacuum)

Disinfect all door handles

Bathrooms (clean all, replace tissue and towels)

 

The contractor defines the manner and means of cleaning within the windows provided.  The contractor should note scheduled church events so as not to conflict with these events.  Schedules are available from the church.  From time to time, the contractor will be required to work around short notice events (e.g. funerals).

The contractor is not required to be bonded, but must carry medical insurance on all contractor employees.  The contractor will submit to the church a list of all employees that may be used in the performance of this contract.

The contractor may use church supplies such as vacuum cleaners, brooms and mops, and other non-consumables provided they are cleaned and returned ready for use in their assigned location.  The church will provide supplies to be used by the congregation (e.g. toilet tissue, paper towels, hand sanitizer, etc.). The contractor will provide all consumable cleaning supplies (e.g. rags, cleaners, disinfectants, etc.)

 

 

3.  Consideration and payment.  The church will pay the contractor $                                                         each month for the services listed above.

The contractor will invoice the church on the last day of the month for the month’s contract service just completed.  The church will remit payment within 15 days of receiving the invoice and certifying satisfactory performance.

 

 

4.  Effective dates of performance.  This contract is effective                                                         2011 and is for a period of                                  months unless otherwise terminated.

 

 

5.  Changes and termination.  Either party may terminate this contract at any time for cause.  Liquidated damages for such termination are limited to the part of the contract performed up to the termination date plus one month’s contractor fee.

Either party may terminate this contract with a 30-day written notice.  Such notice must be delivered by service to:  Cumberland Presbyterian Church, Box 8, Burns Flat, Oklahoma 73624 or in person to the church’s designated representative.

Any changes to this contract must be in writing and signed by both parties to be effective.

6.  Complete Agreement.   This is a basic contract between the church and the independent contractor.  It is written and intended to be executed as a complete contract.  No single part constitutes a contract within itself.

 

 

For the church:                                                                                  For the contractor:

Template for Pastor Independent Contractor Agreement

 Independent Contractor Agreement

1.  Independent Contractor Agreement.  This agreement is for contract pastoral services between the Cumberland Presbyterian Church, Burns Flat, Oklahoma (hereafter referred to as church)  and                                                                                                                                 (hereafter referred to as contractor).  This is not an employment contract and thereby does not require standard employee benefits.  The church may conduct recurring background checks on the contractor at the church’s expense.

2.  Scope and services contracted.  Contractor will provide general pastoral services to include preaching, teaching, counseling, planning, moderating the session, and other such duties as typically are included in pastoring a congregation.  The contractor is permitted and expected to participate in the connectional duties of the Cumberland Presbyterian Church and local church bodies of other denominations to the extent possible.  Such duties include participating in Presbyterial meetings, serving on various boards and agencies within the denomination, working in and with the Ministerial Alliance, and other such connectional meetings and duties as may from time to time be appropriate.

The contractor will provide                           Sunday services and be present for                          Wednesday gatherings/services/classes.  The church is responsible for filling the pulpit or assuming other duties for Sundays and Wednesdays other than those contracted. The contractor will be available for planning, meeting, counseling, teaching, community outreach, and other activities normally associated with a pastor for                    hours each year.

The contractor will perform pastoral duties in a manner and by the means as contractor determines best with the concurrence of the church.

3.  Consideration and payment.  The church will pay the contractor a fee of $                                        each month for the services listed above.  Ministry expenses belong solely to the contractor unless he is sent out of the local area or incurs expense beyond the customary and usual range.  In those cases, the directing party is responsible for expense.  That may or may not be the church.  The church will provide consideration for pulpit supplies on Sundays for which the contractor is not scheduled.

Absent termination, the church will remit the monthly payment no later than the 4^th Sunday of each month. 

4.  Effective dates of performance.  This contract is effective                                                           and is for a period of                    months unless otherwise terminated. 

5.  Changes and termination.  Either party may terminate this contract at any time for cause.  Liquidated damages for such termination are limited to the full month of contract performance in which the termination date was effective plus one month’s contractor fee.

Either party may terminate this contract with a 30-day written notice.  Such notice must be delivered by service to:  Cumberland Presbyterian Church, Box 8, Burns Flat, Oklahoma 73624 or in person to the church’s designated representative or in person to the contractor.

Any changes to this contract must be in writing and signed by both parties to be effective.

6.  Complete Agreement.   This is a basic contract between the church and the independent contractor.  It is written and intended to be executed as a complete agreement.  No single part constitutes a contract within itself.

 

 

For the church:                                                                                  For the contractor:

 

Budgeting References

 

Budget Authority

Priority-Based Budgeting

Turnover Background Documents

 

Plan of Action and Milestones (POA&M) for Pastor Turnover

Tom’s Synopsis for Who We Are

 Turnover List (One of Many)

Balance